12 Online Proofing Tools For Video and Multimedia Production

In this post, I bring you 13 online proofing tools that will make your creative and visual development and review process faster and more streamlined.

If you are a multimedia or learning designer and you find yourself frustrated, spending hours ploughing through email threads looking for versions of your project, you might be interested in this post. This happened to me recently and brought me to do a bit of research on online proofing for visual design. In this post I bring you 12 of online proofing tools for multimedia that will make your media development and review process faster and more streamlined.


Online design proofing tools streamline and automate the review and approval process. They allow all team members, including project managers, videographers, graphic and web designers, to get involved. Video production, web design, leaflet, illustration, animation of interactive HTML development can be commented on in an organised, controlled and transparent manner.

Online proofing tools developed from basic text editing and proofing to proofing of graphic designs and websites to interactive and multimedia proofing. The variety of media that is produced for teaching and learning today has become vast and varied. For this reason, online proofing software also has a variety of options on the market today. Reviewing and commenting on videos is one of the most sophisticated modalities of online proofing.


I do list them below in completely random order – pretty much as I came across these tools.

Pricing starts at €89 per month

It allows sharing and collecting clear feedback right inside the file. It works for documents, designs audio and video files. You can create a review link that you can share with your client.

Plans start at $20 per month  

The tool enables users to share and review creative designs, graphics and videos easily. You can share your feedback using comments, notes, and highlight specific areas on the files.

The real-time notifications about new comments and activity on the design file keep everyone updated on what is outstanding. There is also an option to create to-do lists and assign tasks.

Pricing starts at $45 per month

You can review image files, PDFs, video and audio files. It allows users to define the stages of the workflow, and automate the process by creating logs every time status changes what helps to keep track of everything that’s happening during the process.

Pricing starts free with one project and $9 per month for unlimited projects

You can upload video, audio, or images and share with reviewers. Files can be password protected. Comments saved are automatically time-coded, and you can easily navigate through comments. The disadvantages are lack of versioning and no option to compare file versions side-by-side.

Pricing starts at $15 per month

You can upload or annotate and approve a range of media types including PDFs images, video and HTML files. One of the main shortcomings is the lack of timestamping.

Starts free for 20 300MB file uploads per week and upgrade goes at $8per month

It is a real-time collaborative media review player. It supports video, 360 images and 3D models. They say you can almost create an animation on the top of the video. You can integrate it with other apps and export annotations and comments as a list of tasks.

Pricing starts at $19 per month

The tool that makes review & discussion videos easy – it lets you send detailed, time-coded feedback as easy as sending an instant message.

Starts free with the limited storage. You can upgrade to 1GB for 59 Per year

The tool aimed at facilitating collaborative reviews and faster approval process of creative designs. You can use it for Video, PDF, HTML and image review. Allows multiple version comparison and creating and sharing folders. The paid version has several integrations (Dropbox, DAM, CMS, Adobe CC)

Pricing starts at $7 per month
This is a cloud workflow platform for video and other types of files. The full list of features is quite impressive – it allows working in a team, versioning, automated workflows, advanced sharing, alerts and tasks. It offers integrations with other apps too. (https://www.kollaborate.tv/features)
Pricing starts at $199 per month

Allows reviewing a range of file formats, including artwork, presentations, videos, and websites(video, HTML web banners, email templates and websites, audio, imagery, documents, 3D and more)

Pricing starts at $319 per month
Pricing starts at $49 per month
Cospective offers two distinct tools – Frankie and Cinesync, both quite expensive for pro filmmakers. They allow secure and Synchronised Review for Film, TV and VFX.

What most online proofing or review tools offer?

Online proofing tools enable you to keep the team informed and focused on the latest version of the project. Involving stakeholders across the project (internal and external) keeps everyone informed. The editing and approval process is faster and more effective, which leads to quickly achieving deadlines, which boosts profitability and results.

You can expect the online tools to offer the following and more:
  • real-time collaboration
  • automated tracking
  • review statuses
  • review access for stakeholders to leave their comments
  • encryptions that will keep your work safe
  • cross-device functionality

I hope you find it useful. Let me know if you have any other tools for video proofing.

Leave a Comment

Your email address will not be published. Required fields are marked *




Infographics help e-learning designers transform complex concepts into captivating and immersive learning experiences. From statistical insights to engaging timelines, these visuals enrich e-learning experiences, making complex concepts interesting, more accessible and understandable. Get ideas on transforming your training with these versatile tools.
Scroll to Top